Secretarial Services
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Outsourcing Secretariat: Give yourself time for what matters
Using our secretarial and office services offers a cost-effective outsourcing solution that not only minimizes your costs but also relieves your team. Our comprehensive offering includes email processing, file organization, and many other services, which are efficiently handled by our team. By outsourcing these activities, you can save valuable time and focus on the core areas of your business. A key advantage of our service is its flexible scalability, which allows you to use our services exactly as needed.
Adaptable “virtual” secretariat: Scalable and needs-oriented
Our virtual secretariat dynamically adapts to your growing needs and can be tailored to specific requirements at short notice. This ensures a high degree of flexibility in managing your office tasks without the need to hire permanent staff.
Maximum flexibility through professional secretarial and office services
With our professional secretarial and office services, you remain flexible and can concentrate fully on your business. Benefit from our expertise and let us efficiently manage routine tasks.
OUTSOURCE SECRETARIAT
Outsource Your Secretariat Efficiently
We reliably take over your everyday tasks
Our secretarial and back-office services are available to companies of all sizes – whether you're a startup in the growth phase, a business experiencing temporary capacity bottlenecks, or a company looking for a permanent solution for its digital secretarial needs. Our qualified team will ensure the reliable delivery of your documents via email, fax, or mail. Professional processing of your incoming emails and the careful maintenance of your customer data are just a few of the services we offer. Filling out forms, drafting cover letters, invoicing and billing, and organizing web meetings are also among our core competencies. Use our secretarial services for the quick and cost-effective handling of your daily tasks, allowing you to focus fully on your core business areas. Benefit from the option of outsourcing individual tasks or entire work areas. Our flexible secretarial service adapts to your needs and helps you work more efficiently and productively.
YOUR BENEFITS
You Benefit From Outsourcing Individual Or Entire Activities
01
You relieve your company and gain valuable time
Commercial and administrative tasks often tie up valuable resources that could be better invested in your core business. By outsourcing these time-consuming office tasks to a specialized service provider, you not only gain time but also relieve your team. This allows you to focus on strategic developments and can lead to increased company success. Because efficiently used time is a direct economic factor.
04
Order and quality
As a professional service provider, we bring expertise and specialist knowledge that often exceeds what our in-house staff can provide. We guarantee the highest quality and efficiency in the execution of all delegated tasks.
02
Cost minimization – save personnel and office costs
​By outsourcing, you not only reduce personnel and office costs, but also your fixed costs and financial risk. A key advantage of our secretarial and office services is the variable cost structure: You only pay for the services you actually use. This includes savings on social security contributions and costs for sick leave or vacation time. You can also save further costs by reducing the need for office space and infrastructure.
05
100% professional with expertise
Our team is comprised of highly qualified office administrators and secretaries who are constantly updated through regular training. The training period for new employees is up to twelve months to ensure the highest quality.
03
no downtime due to vacation or illness
You no longer have to worry about finding replacements for absences due to illness or vacation. Our office services ensure continuous support for your office tasks, even during peak periods. This is especially beneficial for smaller companies, as we offer support services and preparatory accounting in addition to traditional secretarial tasks.
06
Personal service
We place great value on personal contact and a trusting collaboration. You'll be assigned dedicated contacts, and in the event that they're unavailable, a reliable substitute is available. This fosters a relationship of trust and supports a successful partnership on equal terms.
PROTECTIVE MEASURES
Security And Data Protection
Your trust is our strength, your satisfaction is our motivation, your data is our most valuable asset.
01
Experience
For more than 25 years, we have been handling all of our clients' secretarial and back-office needs. A task based on the utmost care and trust. We are aware of this responsibility and therefore set the highest quality standards for ourselves.
02
Expertise
Our employees undergo comprehensive training, ensuring professional customer service. Regular continuing education ensures we are well prepared for changes in legislation and standards and stay up-to-date on industry-specific issues.
03
Security and data protection
These aren't just empty words for us—the values ​​we live and breathe at INSIRAS GmbH. That's why we work with certified software and handle your company data with the utmost care. Compliance with security guidelines and legal regulations is our top priority. These offer you the highest level of security to protect your data and regulate all processes—system-tested and access-secure.
COST EXAMPLE
Our Back Office Solutions For You
FORM
Typing service/form service
We support you in filling out forms and more, e.g.:
Services in detail
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Business registration, business re-registration, business de-registration
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Staff registration and/or deregistration
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Housing benefit applications (rent subsidy, burden subsidy, housing benefit application for nursing home residents)
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Registration, deregistration or exemption from the broadcasting fee (formerly GEZ)
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Upon request, selected forms can be obtained or printed for a fee.
Cost
Per form/document
from 11,99 €
VAT included.
INVOICE
Invoicing
Have you completed a job but don't have the time or ability to invoice it immediately? We can – let us handle your invoicing on your behalf.
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After submitting the relevant order or billing documents and customer data, we will prepare the invoice for you promptly and regularly.
Cost
(When we send you the invoices by mail, we charge a fee starting at 0.50% of the respective invoice amount, with a minimum of €5.00 per invoice, excluding VAT. Invoices are issued monthly.)
from 5.99 €
VAT included.
OPTIMAL OUTSOURCING
Outsource Your Secretariat Quickly And Easily
To ensure the best possible transition of your tasks to INSIRAS, we have developed the INSIRAS three-step plan. It lays the foundation for everyone involved to quickly become a team and ensure smooth long-term collaboration.
1. Plan
Together with you and your employees, we will determine the optimal interface between your company and INSIRAS. This interface can be adapted at any time as needed—even at short notice, for example, in the event of staff shortages.
2. Bult
Together with you and your employees, we will determine the optimal interface between your company and INSIRAS. This interface can be adapted at any time as needed—even at short notice, for example, in the event of staff shortages.
3. Run
In day-to-day business, processes are continually improved and tailored to the needs of your company.
